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Vehicle Contracts & Disposition

Vehicle Contracts & Disposition

Term Contracts Overview

The ODOT Office of Transit, in coordination with the Office of Contract Sales, maintains competitively procured Vehicle Term Contracts with various vehicle vendors through the Cooperative Purchasing Program. All contracts awarded are reviewed to ensure that Buy America, Disadvantaged Business Enterprise (DBE) participation, Federal Motor Vehicle Safety Standards (FMVSS)/Bus testing requirements, etc., are met. For Office of Transit awarded vehicle projects, the subrecipient agency must complete a Vehicle Cost Worksheet (VCW) after award has been granted and send it to ODOT for review. The Office of Transit will then review the VCW and, if approved, generate a purchase order that will be sent to the selected vehicle vendor for fulfillment. The vehicle vendor then has 180 days to deliver the vehicle to the subrecipient.

For all other political subdivisions in Ohio eligible to participate in the Vehicle Term Contracts and not currently a subrecipient of the Office of Transit’s programs, you must follow the ODOT Cooperative Purchasing Program requirements and receive purchase authority from the Office of Contract Sales prior to issuing a purchase order.

Cooperative Purchasing Program

Cooperative Purchasing Program
As defined in Section 5513.01 (B) of the Ohio Revised Code, political subdivisions may also participate in ODOT’s Vehicle Term Contracts to purchase vehicles. Please see the procedure above to follow the required steps to receive purchase authority to do so.

Cooperative Contracts Listing (INCLUDES PRICING)
The listing of current Vehicle Term Contracts for transit vehicles can be found above. Pricing information can be found by clicking on the Award Tab to the right side of the spreadsheet for each contract. This will download an Excel spreadsheet with the awarded vendors for each vehicle type where you can click to find the pricing information.

Vehicle Selection and Preventive Maintenance Information

The ODOT Vehicle Term Contracts offer several different varieties of vehicle types which are available for order. Please use the Vehicle Catalog & Selection Guide below to research what vehicle type and options best suit your agency’s needs.

Preventive maintenance is a crucial component of maintaining a well-outfitted vehicle fleet and it’s also a requirement of ODOT’s transit programs. The guides and templates below are available for the Office of Transit’s subrecipient agencies use to develop a federally compliant Preventive Maintenance Program and Plan.

FY 2020-2021 Vehicle Catalog and Selection Guide

Preventive Maintenance At-A-Glance

Preventive Maintenance Plan Checklist Template

A Guide to Preventive Maintenance

Vehicle Disposition Guidance

As vehicles gain age and mileage, they begin to meet what the FTA terms as their useful life benchmark. Once a vehicle reaches a certain mileage amount and age, a subrecipient transit agency may request vehicle disposition in favor of obtaining a replacement vehicle. Rural Transit Program (Section 5311 & 5339) subrecipients can request their vehicle disposition through the online BlackCat Grants Management software. Specialized Transportation Program (Section 5310) can request their vehicle disposition through the online Formstack report in the link below. All vehicle types have a determined useful life benchmark and are detailed in the ODOT Disposition Guidelines below, which also includes guidance on equipment disposition.

ODOT Disposition Guidelines Chart

STP Disposition Request Form

Forms & Inspection Checklists

The various forms and inspection checklists are provided below for subrecipient use in reporting vehicle and/or vendor issues to ODOT and sample inspection checklists that can be used for vehicle daily pre-trip inspections.

ODOT Vendor Performance Form

Vehicle Complaint Form

CV Daily Vehicle Inspection Checklist

AV Daily Vehicle Pre-Trip Inspection Checklist

LTN-LTL-LTV Daily Vehicle Pre-Trip Inspection Checklist

MMV Daily Vehicle Pre-Trip Inspection Checklist