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3000 - Right-of-Way Updates & Archive

Below is a log of updates made to the Right-of-Way Manual.

April 2022

The Office of Real Estate has just revised and updated the following Policies and Procedures Manuals and the related Appendices on the Office of Real Estate website.

Section 3100    “Right of Way Plan Manual”
Section 3200     “Types of Title to be Acquired Manual”
Section 3300     “Legal Description Manual”
Appendix A     “Sample Plans”
Appendix B     “Glossary”
Appendix D    “Survey Certification”
Appendix H    “Right of Way Plan Checklist”
Appendix I    “Right of Way Field Checklist”
Appendix J    “Right of Way Description Checklist”

Our office worked closely with the District Real Estate Administrator’s, District Survey Operations Managers, Office of CADD and Mapping, District right of way designer’s/reviewer’s as well as numerous others that are involved with the Right of Way Plan Development process.

Significant changes, revisions and updates are noted below and identified in the manuals and appendices with red text.

Section 3100

  • 3103.6.4 Right of Way Centerline Guidance has been updated to provide additional guidance for New Alignments with spiral curves.
  • 3104.1 Existing Centerline of Right of Way and Existing Right of Way Limits has been rewritten with additional guidance for establishing the existing centerline of right of way and existing right of way lines.
  • 3106.2.2 Monuments for Roundabouts is a new section in the manual providing direction for setting monuments as part of a roundabout.
  • 3108.2 Centerline Plat Sheet requires horizontal and vertical surveying parameters for all surveying work. Also now requires that a centerline comparison table be create that clearly defines the relationship between the centerline of construction and right of way when they are not the same.  The requirements for the Monument Table are clearly listed.
  • 3108.4 Summary of Additional Right of Way Sheet has several updates and changes throughout the references to the sample plan sheet.
  • 3108.5 Right of Way Detail Sheet has several updates and changes throughout the references to the sample plan sheet.  Most notable is the reference numbers and letters used for the Right of Way Detail Sheet are also the same numbers and letters used for the Right of Way Topography Sheets and the Right of Way Boundary Sheets respectively.
  • 3110.3 Preliminary Right of Way Review Submission no longer requires that all legal description be completed and submitted.  Only that one sample legal description be submitted,
  • 3110.5 Compliance Right of Way Review Submission has been added as a review that happens after the Preliminary Review Submission and prior to Submitting the Final Right of Way Plan.  The compliance review shall incorporate and/or address the comments from the Preliminary Review and any Stage 2 Detailed Design comments.
  • 3110.6 Final Right of Way Plan Submission has been revised and updated to include those documents that are necessary for a Final Submission.
  • 3110.7 Right of Way Acquisition Complete this section has been added to provide better direction on what must happen after the acquisition is complete.

Section 3200

  • 3203 Easements SW is to be used when acquire property rights for a Sewer Easement. 
  • 3204 Additional Modifiers “V” parcel language has been revised and updated.
  • 3207 History of Types of Title new section that has been created as a historical record of the types of takes both the Department of Highways and the Department of Transportation has acquired over the past 100 years.

Section 3300

  • 3302 Standard Legal Description Format has been updated to more align our requirements and format with the Ohio Administrative Code 4733-37-06 “Descriptions”.

Appendix A

  • Sample Plan Sheets have all been updated to the new ORD format.  Have also selected a new project to use in the sample plan sheets. Have added a sample roundabout project for Monument setting purposes that includes a centerline plat sheet, monument table, right of way topography sheet and boundary sheet.

Appendix B

  • Glossary several terms have been added and a couple terms and links were updated.

Appendix D

  • Survey Certification standard clauses and sample certification has been updated.

Appendix H

  • Right of Way Plan Checklist has been revised and updated to match the revisions and requirements outlined in Section 3108 Right of Way Plan Sheets of the Right of Way Plan Manual.

Appendix I

  • Right of Way Field Review Checklist has a few minor revisions and updates.

Appendix J 

  • Right of Way Description Checklist has been revised and updated to match the revisions and requirements outlined in 3300 Legal Description Manual.

July 19, 2013 - Section 3100

The Real Estate Policies and Procedures Manual, Section 3100 Right of Way Plan Manual has been revised to reflect the New Project Development Process (Section 3110 Right of Way Review Submission). In addition to those changes, revisions that impact the design of right of way plan preparation have been made and must be incorporated on all projects that have not yet been submitted for Preliminary Right of Way Review. Significant revisions are noted below.

  • Section 3103.3 Right of Way Plan Design and Review Responsibilities has been updated and now includes the category of Limited Right of Way Plan Development for design consultants.
  • Section 3103.6.4 Right of Way Centerline Establishment has been updated to better clarify the requirements necessary for establishing the existing Right of Way Centerline.
  • Section 3106.4 Establishing Right of Way Lines and Widths has been revised to provide additional guidance for a suitable distance to place the proposed right of way beyond or outside the construction limits.
  • Section 3110 Right of Way Plan Review Submission major revisions have been made to this section as per the new Project Development Process.
  • Section 3110.2 Preliminary Right of Way Review Submission was revised to require substantially more plan information at this submission.
  • Section 3110.4 Final Right of Way Plan Submission was revised to include the items from the Right of Way Tracing Submission as it has been eliminated.

April 15, 2011 - Sections 3100, 3300, and Appendices

The Real Estate Policies and Procedures Manual, Section 3100 Right of Way Plan Manual, Section 3300 Legal Descriptions and several Appendices have been revised. Significant revisions are noted below. All of these revisions are identified in the manual with red text. Revisions resulting from updates to the Mapping and Survey Specification (Section 3103.6.1 Project Control) published by the Office of Aerial Engineering should be implemented on all projects scoped after the release date for the specification or as directed by the District. All other revisions do not significantly impact current right of way plan preparation or development. Therefore, incorporate these revisions on all projects that have not yet been submitted for Final Right of Way Plan Review.

  • Section 3103.6.1 Project Control has been updated to reflect project control required in the Mapping and Surveying Specification published by the Office of Aerial Engineering.
  • Section 3104.3 Records Research and Investigation has been revised to better address the right of way designer and reviewer’s requirements and responsibilities involved with Records Research and Investigation for right of way plan preparation.
  • Section 3106.2 Centerline of Right of Way and Boundary Monumentation has been updated to reflect the amended Memorandum of Understanding with the Board of Registrations for Engineers and Surveyors as well as ODOT’s current Monument Setting Procedure.
  • Section 3106.3 Construction Limits has been revised to better explain how construction limits are used in defining the minimum right of way needs.
  • Section 3107.1 Numbering of Ownerships has been updated to clarify the use of contiguous lands and common owner as well as clarification for ownerships with multiple auditors permanent parcel numbers that are contiguous.
  • Section 3107.2 Parcel Identification has been revised with regards to the use of the “V” Parcel Identifier.
  • Section 3108.1 Right of Way Legend Sheet, “1H - Plans Prepared By” now requires the name of the design agency, the right of way designer and reviewer. Additional clarification was added on who should place their names on the right of way plans, when they should include them and why.
  • Section 3108.1 Right of Way Legend Sheet, “1K Location Map” has been added to better identify the project location relative to the geographical location with intersecting roads and political subdivisions for Real Estate Professionals.
  • Section 3108.2 Centerline Plat Sheet, “2H Centerline Stationing” has been revised to provide additional clarification on how centerline stationing is to be reflected on a project relative to straight line mileage, existing monumentation, bridges and prior projects.
  • Section 3108.2 Centerline Plat Sheet, “2K Centerline Monument Note” has been updated to provide the right of way designer with better direction on what is required for this note.
  • Section 3108.4 Summary of Additional Right of Way Sheet, “4V Grantee Note” is now required to be placed on all summary of additional right of way sheets and must be modified to reflect the appropriate agency receiving the property being acquired.
  • Section 3110.2 Right of Way Reviews was updated to include conceptual right of way plan reviews.
  • Section 3110.3 Field Review Process requires the right of way designer and/or reviewer to perform a field review and complete the Field Review Checklist prior to the Preliminary Right of Way submission and within 15 working days of submitting the Right of Way Tracings.
  • Section 3200 Types of Title added clarification as to whose name the Temporary Easement are to be acquired in.
  • Section 3300 Legal Description includes several minor revisions throughout.
  • Appendix A Sample Plan Sheets were revised to reflect the revisions noted in Section 3108 Right of Way Plan Sheets.
  • Appendix B Glossary includes several minor updates.
  • Appendix D Survey Certification has numerous revisions to the sample certification to comply with the OAC 4733-37 Standards for Boundary Surveys and the Memorandum of Understanding between the Board of Registration of Engineers and Surveyors and ODOT.
  • Appendix I Field Review Checklist has been added and is required to be completed and submitted as part of the Preliminary Right of Way submission and Right of Way Tracings. Appendix I was previously called Right of Way Description Checklist.
  • Appendix J Right of Way Description Checklist has replaced the Phone List.
  • Appendix K Monument Setting Procedure has been updated to reflect the amended Memorandum of Understanding between the Board of Registration for Engineers and Surveys and ODOT.

July 16, 2010 - Section 3100

The Real Estate Policies and Procedures Manual, Section 3100 Right of Way Plan Manual has been revised. Significant revisions are noted below. Changes should be incorporated on all projects that have not yet been submitted for Final Right of Way Plan Review.

  • Section 3106.2 Centerline of Right of Way and Boundary Monumentation has been expanded to clarify the purposes of monumentation along the centerline of right of way and boundary corners for right of way projects.
  • Section 3108.2 Centerline Plat Sheet Part 2C Monument Table has been updated to clarify those monuments that must be set and/or reset during construction and to ensure that the right of way designer is transferring the appropriate quantities to the construction plans. The guidance in this section now reflects the ODOT Monument Setting Policy as described in the August 20, 2007 memo distributed by the Office of Production.
  • Appendix A Section 3108.2 Centerline Plat Sheet Monument Table has been revised to include right of way monuments that are expected to be destroyed during construction.
  • Appendix K Monument Setting Policy has been added to convey the ODOT approach for monumentation to those preparing ODOT right of way plans.

Aug. 20, 2007 - Monuments

On August 9, 2007, the Ohio Department of Transportation entered into a memorandum of understanding with the State Board of Registration for Engineers and Surveyors to acknowledge that any Professional Surveyor has the authority to reset monuments which have been disturbed by construction activities. A copy of this agreement is attached. The remainder of this IOC details improvements to ODOT's monumentation process in keeping with the memorandum of understanding. Effective immediately, this procedure applies to all projects not yet filed with the Office of Estimating for final processing. Application to projects under construction is at the discretion of the District.

Definitions

The revised procedure uses various terms defined as follows:

  • Monument - Cornerstone, iron pin or other boundary marker.
  • Item 604 Monument Assembly - Specific pay item as defined by the Construction and Materials Specifications (CMS) and Standard Construction Drawing RM-1.1. Consists of an iron pin with cap set inside a monument box. Used for proposed monuments to be constructed within paved areas.
  • Item 604 Reference Monument - Specific pay item as defined by the CMS and Standard Construction Drawing RM-1.1. Consists of an iron pin with disk/cap set in concrete. Used for proposed monuments to be constructed in unpaved areas.
  • Centerline Monument - Monument located on the right of way centerline. Proposed centerline monuments located in paved areas are paid for under Item 604 Monument Assemblies. Those located outside the paved areas (e.g., in the median of a divided interstate) are paid for under Item 604 Reference Monuments.
  • Reference Monument - Monument that defines the centerline based on a specific offset from that centerline. Reference monuments are usually constructed in pairs on either side of the centerline. Reference monuments are paid for under Item 604 Reference Monuments.
  • Right of Way Monument - Monument set at a property corner and/or angle points. For purposes of this discussion, defined as being located along the proposed right of way line (not the centerline). Right of Way Monuments commonly consist of a capped iron pin without concrete encasement.
  • Control Point - Monument used to establish horizontal (and sometimes vertical control) for a project. Centerline Monuments and Reference Monuments can be used as Control Points. Control Points that are exclusively for construction survey control are not governed by the procedure's described in this IOC.
  • Right of Way Reviewer- The Professional Surveyor(s) who seals, signs and dates the right of way plans, plats, legal descriptions, reports and affidavits.

Revised Procedure

The goal of the following procedure is to establish and protect all monuments in accordance with state laws on boundary surveys.

  1. A right of way design team will prepare the right of way plans and legal descriptions.
  2. When right of way acquisition is complete (either for a single parcel or for the entire project) the Right of Way Monuments will be set as called for in the right of way plans by the ODOT district surveyor when plans are prepared by ODOT, or the design consultant's surveyor when plans are prepared by a consultant. In either case, it is preferable that all Right of Way Monuments be set by the original Right of Way Reviewer and shall bear the surveyor's Ohio registration number and/or name or company name.
  3. Prior to the start of earthmoving activities, the construction contractor will make a reasonable effort to verify the location of all Right ofWay Monuments as shown in the right of way plans (or construction plans, if no right of way plans are provided). The construction contractor will submit a signed and sealed report and/or drawing by a registered professional surveyor identifying any disturbed, obliterated, relocated, damaged, and/or new monuments found that were not identified in the right of way plans. If no report is submitted by the contractor, it will be assumed that the right of way plans correctly reflect all previously established monuments. If additional monuments are found (either before or during construction), the contractor will immediately notify the project engineer and if possible avoid damaging these monuments to be referenced.
  4. If disturbed, obliterated, relocated, damaged, and/or new monuments are found (by the construction contractor) and reported prior to construction, the project engineer will contact the district project manager and the District Real Estate Administrator who will contact and coordinate with the District Survey Operation Manager and the Right of Way Reviewer. Resetting of monuments that have been disturbed, obliterated, and/or damaged prior to construction activities (e.g., by utility relocation activities) may be reset by any surveyor registered in the State of Ohio. When monuments are reset by the Right of Way Reviewer, payment for resetting monuments destroyed prior to construction will be included under the On-Going Consultant Services during the Construction Phase portion of the right of way design consultant's scope of services. When reset by the contractor's surveyor, payment will be as per the construction contract.
  5. When additional monuments are reported, the project engineer will contact the district project manager who will resolve the situation with the Right of Way Reviewer, District Real Estate Administrator and the District Survey Operations Manager. A revised centerline plat, legal description(s) and/or other right of way plan sheets may be required. If additional monuments are the result of parcel splits or other circumstances beyond the control of the design consultant, ODOT will compensate the design consultant for modifications as per the On-Going Consultant Services during the Construction Phase portion of the scope of services. If the additional monuments are the result of errors and omissions on the part of the design consultant, the plans should be modified by the consultant at no cost to the Department.
  6. During construction, the contractor will install Item 604 Monument Assemblies, Item 604 Reference Monuments and Centerline Monuments as specified in the plans. All monuments set and/or reset by the contractor's surveyor will include a cap as per Standard Construction Drawing RM-1.1 and bear the surveyor's Ohio registration number and/or name or company name. The contractor's surveyor is required to submit to ODOT a signed and sealed report and/or drawing identifying any monuments set or reset. The report will identify the station and offset relative to the plans as well as listing the northing and easting coordinates relative to the project control coordinate datum when defined in the plans. When the location and/or type of monument set has changed from those monuments identified in the centerline plat sheet a revised and/or new centerline plat sheet must be recorded with the appropriate county office(s). In addition to the centerline plat there may be other right of way sheets (e.g. Right of Way Boundary Sheets, Right of Way Plats, Individual Plats, etc.) showing monuments set that may also need to be revised and re-recorded at the appropriate county office(s) depending on the individual county recording requirements. In lieu of re-recording right of way sheets an affidavit from the surveyor citing what has changed may also be acceptable upon the Department's approval, provided this meets the individual county recording requirements. If the installed location of any monuments differs from the location shown on the right of way plans, the District Real Estate Administrator in consultation with the District Survey Operation Manager and/or Right of Way Reviewer will determine if the monument can be left in place or must be reset.
  7. If the monument will be left in place, the right of way plans must be revised and the centerline plat re­ recorded as well as all other applicable right of way sheets (e.g. Right of Way Boundary Sheets, Right of Way Plats, Individual Plats, etc.) as per the individual county recording requirements.
  8. In accordance with CMS 107.10 (as modified by Supplemental Specification 800), the contractor will not be reimbursed for the cost of re-setting any monument (e.g., Monument Assembly, Reference Monument, Centerline Monument, Right of Way Monument, cornerstone, etc.) they have disturbed, obliterated or damaged.
  9. At the discretion of the district, and provided that construction is expected to begin within two (2) years after acquisition is completed, the Right of Way Reviewer may set temporary hubs (e.g., wood stake with a P.K. nail or tack) during or following acquisition and prior to construction instead of setting permanent Right ofW ay Monuments. In these cases, the Right of Way Reviewer will normally set permanent Right of Way Monuments after construction is completed. The contractor will not be charged for setting permanent monuments to replace the temporary hubs.

Plan Changes

The following plan revisions should be incorporated into all projects, as appropriate.

  • Include pay items for all Item 604 Monument Assemblies and Item 604 Reference Monuments (Centerline Monument and Reference Monument) expected to be set by the contractor's surveyor. It will not be necessary for these items to be designated "As Per Plan." Ensure that all changes are incorporated into both the construction and right of way plans.
  • Modify the surveyor's certification as follows:

"Placement of all monuments shall be under the direction of a surveyor registered in the State of Ohio. All monuments destroyed during construction shall be installed by the contractor's surveyor at the completion of construction." In lieu of "As a part of this work I have set monuments at the proposed property corners, Section Comers and other points shown herein."

"The iron pins and caps will be set in the "Adjustable Centerline Monument Assembly Box", installed by the contractor, after completion of construction, by the contractor's surveyor. This work will be done in accordance with OAC 4733-37 as cited below." In lieu of"The iron pins and caps will be set in the "Adjustable Centerline Monument Assembly Box", installed by the construction contractor, after completion of construction, by the Right of Way Design Consultant. This work will be done in accordance with OAC 4733-37 as cited below."

Documents That Will Be Revised

  • CMS 107.10 will be revised via modifications to Supplemental Specification 800 to reflect contractor responsibilities regarding protection and resetting of monuments.
  • Standard Construction Drawing RM-1.1 will be modified to indicate that the contractor is responsible for setting Item 604 Monument Assemblies as well as the iron pin with cap and Item 604 Reference Monuments.
  • Right of Way Plan Manual Appendix D- Survey Certification to be modified as noted above in PLAN CHANGES.

April 21, 2006 - Sections 3100, 3200, and 3300

The Real Estate Policies and Procedures Manual, Section 3100 Right of Way Plan Manual and Section 3200 Types of Title to be Acquired have been revised. Section 3300 Legal Descriptions has been added. Numerous sections of the manual have been renumbered. Significant revisions are noted below. Changes should be incorporated on all projects that have not yet been submitted for Final Right of Way Plan Review, except as noted below.

  • Section 3103.2 Right of Way Plan Design and Review Requirements (formerly Section 3101.02) has been revised to modify Right of Way Plan Preparer and Right of Way Plan Designer qualifications and duties.
  • Section 3103.6.4 Right of Way Centerline Establishment has been created to assist the Right of Way Plan Preparer in establishing the proposed centerline of right of way relative to the centerline of construction. In most instances the centerlines of right of way and construction should match. For roads on new alignments, differing centerlines are acceptable. The requirements of this section apply to newly scoped projects only.
  • Section 3104.1 Existing Right of Way Limits (formerly Section 3104.09) has been rewritten to better clarify how the Ohio Administrative Code 4733-37 (Minimum Standards for Boundary Surveys in the State of Ohio) applies to ODOT right of way plans. The section now provides a list of available resources to be used when establishing existing right of way boundaries.
  • Section 3106.2 Right of Way Alignment and Boundary Monumentation (formerly Section 3104.11 Monumentation) has been expanded to more clearly identify the purposes of alignment and boundary monuments for right of way acquisition projects. It describes and provides general guidance on when each type of monument should be used.
  • Section 3106.4 Establishing Right of Way Lines and Widths has been added to provide guidance regarding regulations, considerations and general rules for the establishment of proposed right of way lines.
  • Section 3108.1 Right of Way Legend Sheet has been added as a new plan sheet to help define right of way plan information. The Legend Sheet is used to place notes, symbols and other project information that will be referenced throughout the right of way plans. It is not a copy of the construction title sheet. The Legend Sheet is required on newly scoped projects only.
  • Section 3108.7 Right of Way Boundary Sheet and Section 3108.6 Right of Way Topography Sheet have been added to detail the previously undocumented format of using a combination of a Topography Sheet and a Right of Way Boundary Sheet in lieu of a Right of Way Detail Sheet. The information shown on the Right of Way Topography Sheet provides enough information to perform an appraisal, discuss the proposed acquisition with the property owner and document exactly what area is to be acquired. The information shown on the Right of Way Boundary Sheet should be sufficient to support the legal description and also serves to document exactly what area was acquired. The format described by these sections should be used as approved by the District Real Estate Administrator.
  • Section 3202 Fee Simple Title has been revised to include Property Right Fee Simple takes (PRW) and Excess Land Sold or “swapped” (ES). Warranty Deed for Mineral Rights (WM), Warranty Deed for a Railroad or Public Utility (WU), Warranty Deed for Scenic Purposes (WS) and Quit Claim Deed (QC) have been removed at the direction of the Attorney General’s Office. The words “Warranty Deed” in each type of take have been revised to “Fee Simple.” For example, “Warranty Deed with Reservation of Access” is now “Fee Simple with Reservation of Access.”
  • Section 3203 Easements has been modified to include new types of easement takes for Property Rights (PRE) and Scenic Easements (SC). Enhancement Scenic Easement (ES), Protective Scenic Easement (PS) and Removal Scenic Easement (RS) have been deleted per request from the Attorney General’s Office.
  • Section 3300 Legal Descriptions provides additional documentation on how to prepare legal descriptions. ODOT requires that all legal descriptions be prepared as Exhibit A and placed on the correct RX form.
  • Appendix C Laws Governing Right of Way has been added to provide a list of historic road right of way widths.
  • Appendix D Survey Certification provides sample certifications for the various aspects of work involved in development of a right of way plan. For example, a project may involve fieldwork for property control, establishment or reestablishment of the existing centerline of right of way, the retracement of existing property boundaries, the design of additional right of way and legal description preparation. Depending on the circumstances, an individual Professional Surveyor may seal for all of these activities or multiple surveyors each seal for the work they performed or supervised.
  • Old Section 3101.03 Consultant Performance Evaluation has been deleted as this activity is monitored by Consultant Services and documented in their manuals.
  • Old Section 3102.04 Recording and Filing has been removed from the manual as the individual county involved controls this activity. This District Real Estate Administrator should be contacted for any questions regarding these procedures.
  • Old Section 3112 Government Plat and Section 3113.01 Instructional Plan Sheet have been removed because they are obsolete.
  • Old Section 3113.04 CADD Symbols has been deleted as this information now resides in the CADD Engineering Standards Manual.

Aug. 8, 2005 - Monuments

As a result of a complaint aired to the State Board of Registration for Engineers and Surveyors, a modification to ODOT procedures for the setting and resetting of monuments is necessary. These changes will have an impact on right of way designers/reviewers, surveyors, roadway designers and construction personnel.

History of the Complaint

Right of way plans and legal descriptions for a project were prepared by a right of way design team. This team included a Professional Surveyor who set the right of way monuments (including a monument cap with the surveyor’s name and registration number), established the locations where proposed centerline monuments were to be set by the contractor, and sealed the right of way plans.

A contractor was hired by ODOT to construct the project. As per ODOT procedures, the construction contract included pay items to install new centerline monuments at the locations specified by the right of way design team as well as a requirement to reset any right of way monument destroyed by construction activities.

A second Professional Surveyor (not the right of way designer or reviewer) was employed by the contractor. This surveyor was directed to set the proposed centerline monuments and to reset any monuments destroyed by construction activities. These monuments were required to include a monument cap with the second surveyor’s name and registration number. The second surveyor objected to the task; citing Ohio Administrative Code 4733-35-07(A): “The engineer or surveyor shall not sign and/or seal professional work for which he or she does not have personal professional knowledge and direct supervisory control and responsibility.”

The second surveyor felt that the monuments should be reset by the surveyor who researched the existing boundary lines and prepared the right of way plans. The second surveyor contacted the State Board of Registration for Engineers and Surveyors. As a result of a discussion with Mark Jones, Executive Director of the State Board of Registration for Engineers and Surveyors, ODOT agreed to revise its procedures. Monuments will now be set by surveyors who have conducted appropriate boundary research.

Definitions 

ODOT’s new procedure uses various terms as defined below:

  • Monument - Cornerstone, iron pin or other land marker.
  • Item 604 Monument Assembly – Specific pay item as defined by the Construction and Materials Specifications (CMS) and Standard Construction Drawing RM-1.1. Consists of an iron pin set inside a monument box. Used for proposed monuments to be constructed within paved areas.
  • Item 604 Reference Monument – Specific pay item as defined by the CMS and Standard Construction Drawing RM-1.1. Consists of an iron pin set in concrete. Used for proposed monuments to be constructed in unpaved areas.
  • Centerline Monument – Monument located on the right of way centerline. Proposed centerline monuments located in paved areas are paid for under Item 604 Monument Assemblies. Those located outside the paved areas (e.g., in the median of a divided interstate) are paid for under Item 604 Reference Monuments.
  • Reference Monument – Monument that defines the centerline based on a specific offset from that centerline. Reference monuments are usually constructed in pairs on either side of the centerline. Reference monuments are paid for under Item 604 Reference Monuments.
  • Right of Way Monument – Monument set at a property corner. For purposes of this discussion, defined as being located along the proposed right of way line (not the centerline). Right of Way Monuments usually consist of an iron pin without concrete encasement.
  • Control Point – Monument used to establish horizontal (and sometimes vertical control) for a project. Centerline Monuments and Reference Monuments can be used as Control Points. Control Points that are exclusively for construction survey control are not governed by the new procedure described in this IOC and may be reset by the contractor. Centerline Monuments, Reference Monuments and Right of Way Monuments must be set by surveyors who have conducted appropriate boundary research.
  • Right of Way Reviewer – The Professional Surveyor who seals the right of way plans and legal descriptions.

New Procedure

The goal of the following procedure is to establish and protect all monuments in accordance with state law.

  • The right of way design team will prepare right of way plans and legal descriptions.
  • When right of way acquisition is complete (either for a single parcel or for the entire project) the right of way reviewer will set Right of Way Monuments as called for in the right of way plans.
  • Prior to the start of earthmoving activities, the construction contractor will make a reasonable effort to verify the location of all Right of Way Monuments as shown in the right of way plans (or construction plans, if no right of way plans are provided). The contractor will report any new, missing, relocated or damaged monuments to the project engineer. If no report is submitted by the contractor, it will be assumed that the right of way plans correctly reflect all monuments. If additional monuments are found (either before or during construction), the contractor will immediately notify the project engineer and avoid damaging the monuments.
  • When new monuments are reported, the project engineer will contact the district project manager who will resolve the situation with the right of way design team and the district real estate administrator. A revised centerline plat and legal descriptions may be required. If new monuments are the result of parcel splits or other circumstances beyond the control of the right of way design consultant, ODOT will compensate the design consultant for modifications as per the On-Going Consultant Involvement During the Construction Phase portion of scope of services. If the new monuments are the result of errors and omissions on the part of the right of way consultant, the plans should be modified by the consultant at no cost to the Department.
  • If relocated or damaged monuments are reported prior to construction, the project engineer will contact the project manager who will contact the right of way designer/reviewer. Resetting of monuments that have been damaged prior to construction activities (e.g., by the utility relocation) will be reset by the right of way reviewer. Payment for resetting monuments destroyed by others will be included in under the On-Going Consultant Involvement During the Construction Phase portion of the right of way design consultant’s scope of services.
  • During construction, the contractor will coordinate installation of Item 604 Monument Assemblies with the right of way designer/reviewer. Initial contact will be made through the project engineer and project manager. The contractor will install Item 604 Monument Assemblies as specified in the plans. The pay item for Item 604 Monument Assemblies will include all work as specified on Standard Construction Drawing RM-1.1; except the iron pin and cap. 4 · After the contractor installs the monument assembly box, the right of way reviewer will set the iron pin and cap. Payment for setting the iron pin and cap will be as per the On-Going Consultant Involvement During the Construction Phase portion of the right of way design consultant’s scope of services.
  • Reference Monuments will be set by the right of way reviewer after final grading. The project engineer will coordinate the timing of Reference Monument installation with the right of way reviewer through the project manager. The contractor will not set Reference Monuments.
  • After the contractor has completed final grading and other operations that could damage the monuments, the right of way designer/reviewer will verify the location of all monuments shown on the right of way plans. Payment for this work will be as per the On-Going Consultant Involvement During the Construction Phase portion of the right of way consultant’s scope of services.
  • If the installed location of a Centerline Monument or Reference Monument differs from the location shown on the right of way plans, the right of way designer/reviewer will contact the project engineer and project manager who, in conjunction with the district real estate administrator and the real estate regional project manager, will determine if the monument can be left in place or must be reset. If the monument will be left in place, the right of way plans must be revised and the centerline plat re-recorded.
  • In accordance with CMS 107.15 (as modified by Supplemental Specification 800), the contractor will be charged for the cost of re-setting any monument (e.g., Centerline Monument, Reference Monument, Right of Way Monument, cornerstone, etc.) they have damaged.
  • At the discretion of the district, the right of way reviewer may set temporary hubs (e.g., wood stake with a P.K. nail or tack) following acquisition and prior to construction instead of setting permanent Right of Way Monuments. In these cases, the right of way reviewer will set permanent Right of Way Monuments after construction is completed. The contractor will not be charged for the costs of resetting temporary hubs.

Plan Changes

The following plan revisions should be incorporated into all projects, as appropriate.

  • Delete Item 604 Reference Monuments. Item 604 Monument Assemblies will continue to be shown in the plans. It is not necessary to make these items “As Per Plan.”
  • Include the following revised certification on the centerline plat:

“Placement of monuments shall be under the direction of a surveyor registered in the State of Ohio. The centerline adjustable monument assembly box(s) will be installed by the highway contractor at the time of construction. The iron pin with cap marking the actual centerline station point and any reference monuments are to be set by the right of way reviewer.

Changes or alterations to the location of any monuments shown on this plat, requires prior approval of the district real estate administrator of the Ohio Department of Transportation. A revised centerline plat with the new locations shall be recorded in the applicable county records and with the Ohio Department of Transportation. Specifications for adjustable centerline monuments, reference monuments and right of way monuments are shown on Standard Construction Drawing RM-1.1 of the Ohio Department of Transportation.”

Documents that Have Been or Will Be Revised

  • The Scope of Services On-Going Consultant Involvement During the Construction Phase has been revised to reflect the Right of Way Designer/Reviewer’s responsibilities for setting Reference Monuments and the iron pins for Item 604 Monument Assemblies.
  • The Right of Way Manual will be revised to reflect the new procedures.
  • Standard Construction Drawing RM-1.1 will be revised to reflect the new contractor/designer responsibilities. It is not necessary to make Item 604 Monument Assemblies an “As Per Plan” item.
  • CMS 107.10 will be revised via modifications to Supplemental Specification 800 (replaces the Boiler Plate Proposal Note 101) to reflect new contractor responsibilities regarding protection and resetting of monuments.