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PI Toolbox Table of Contents

The headings in large green text are the names of the various PI Toolbox cards or web pages where the items indented under the heading can be located.  For example, the Aesthetic Design Workshop Agenda Example can be found on the Aesthetic Design card/web page in the PI Toolbox.

The items in black text indented under the bold headings are various guidance documents, instructions, and examples provided for reference and illustration.

The items in red text are templates that are required, if applicable.  For instance, if no noise wall survey is planned for the project the Noise Wall Survey Template is not required.  As another example, if your project requires a Public Engagement Plan use of the Public Engagement Plan Template is required.

Aesthetic Design

Aesthetic Design Workshop Agenda Example

Public Involvement Material Guidelines

Formatting (ODOT Branding & Identity Guidelines)

Necessary Information (information that must be included in PI materials)

Suggested Language for Public Impacts (wording that the public will understand rather than Section 4(f), De minimis, Section 106, etc.)

Meeting Disclosures (information meeting notices must include)

Acronyms

Jargon 

Project Logos

Local Public Agencies (LPA) Public Involvement

Public Meetings and Hearings - link to templates (See Public Meetings and Hearings below)

Virtual Public Meeting Guidance/Assistance

Noise Public Involvement

Noise Wall Survey Template

Traffic Noise Activity Book

Public Comments

Public Comment Form Template (Please note that tailored questions may be added to this template)

Public Comments Response Summary Template (Table Format, FAQ Format)

Public Comments Tracking Template

Demographics Form

Public Engagement Plan

Public Engagement Plan Template

Public Involvement Responsibilities

Scoping and Budgeting

Approval of Public Involvement Activities

Documenting Public Involvement Activities

Public Engagement Summary Template

Measuring Success of Public Involvement Activities

Public Meetings and Hearings

Agenda Template

Public Comment Form Template (Please note that tailored questions may be added to this template)

Public Comments Response Summary Template - link

Exhibits Examples (various examples including road configuration, crash summary, proposed improvements, environmental, and roundabout)

Facility Checklist Template

Fact Sheet Template

FAQ Sheet Template

Focus Groups

Handouts (Template to be developed)

Media Coverage

Media Kit

NEPA Assignment Brochure

NEPA Assignment Poster

Open Microphone Guidelines - to be posted on project website and distributed at public meeting/hearing

Post-Meeting Surveys

In-Person Meeting Participant Survey

Project Team Survey

Virtual Meeting Participant Survey

Presentation Template light background or

Presentation Template dark background

Public Hearings

Meeting Plan for Public Hearing Template

Public Hearing Timeline Example

Public Hearing Summary Template

Public Hearing Transcript Example

Public Meetings

Meeting Plan for In-Person Public Meeting

Meeting Plan for Virtual Public Meeting

Public Meeting Summary Template

Public Meetings and Hearings During Declared Emergencies

Public Notifications - link to Public Notification Templates (See below)

Room Layout Examples

Sign-In Sheet Template

Specialized Meetings

Strategy Meetings

Virtual Public Meetings - link to Virtual Public Meetings Info & Templates (See below)

Public Notifications

Brochure

Closure Summary Example

Closure Summary Template

Email Example

Emergency and Public Services Notification Letter Template

In-Person Public Meeting Flyer Template

Virtual Public Meeting Flyer Template

Mail Inserts

News Releases and Construction Updates

News Release Example for In-Person Public Meeting

News Release Example for Virtual Public Meeting

Construction Update Example

Newsletter

Newsletter Example 1

Newsletter Example 2

Paid Advertisements

Public Meeting Ad Template for In-Person Public Meeting

Public Meeting Ad Template for Virtual Public Meeting

Postcard Example

Post-NEPA Notifications

Project Dedicated Web Page

Public Hearing Notifications (Templates to be developed)

Public Meeting Notifications

In-Person Public Meeting Notification Letter Template

Virtual Public Meeting Notification Letter Template

Public Notification Letter Template

Social Media Post Examples

Stakeholder Notification Letter Template

Safety Public Involvement - includes links to Safety Office videos, informational materials, etc.

Roundabouts

Roundabout Public Involvement Slides

Additional Roundabout Information

Restricted Crossing U-Turns (RCUTS)

Road Diets

Section 106 Public Involvement

Flyer Example

Consulting Party Application Template

Press Release Example

Responses Example

Section 106 PPT Slides Template

Consulting Parties Information

Section 4(f) Public Involvement

Section 4(f) PPT Slides Template

Section 4(f) Public Notice Template

Underserved Populations Public Involvement

Language Identification Guide (to be used at in-person events including public meetings)

Translated Contented Examples

Utilizing Existing Stakeholder Networks Information

Virtual Public Meetings

About Virtual Public Involvement

Virtual Open House vs Virtual Public Meeting

Tips for Conducting a Virtual Public Meeting

Additional Material

Virtual Public Meeting Plan

Public Meeting Notification Letter Template for Virtual Public Meeting

GoToWebinar Instructions

Project Team Roles

Facilitator Instructions - instructions for the person organizing the meeting

Panelist and Presenter Instructions

Participant Guide Template - to be posted on the project website

Additional Material Opening Slide Template and Moderator Script Template

PublicInput

Project Team Roles

Facilitator Instructions - instructions for the person organizing the meeting

Moderator Instructions - instructions for the person(s) moderating comments during the meeting

Presenter Instructions

Participant Guide Template - to be posted on the project website

Integration with InnovateOhio Platform (ODOT Website)

Additional Material - Opening Slide Template and Sample Script

Public Notifications - link to Public Notifications Templates and Examples