ODOT’s Research Section is accepting proposals for the project listed in the table below. Be sure to read all information carefully and follow the appropriate proposal formatting guidelines based on the sponsor. Failure to follow proposal formatting guidelines and submission instructions provided on the RFP website is cause for the rejection of proposals.
To be considered, proposals must be received by ODOT Research by the deadline noted in the table. Clarifications received on specific RFPs are also noted in the table. General clarifications related to the RFP process, contracting and proposal formatting are available on the Frequently Asked Question (FAQs) page. To view an RFP, project specific clarifications or submit a proposal, please click on the RFP number listed in the table below.
|RFP Number||Project Title||Deadline||Clarification Date Last Posted|
|2021-03A||Infrastructure Owner Operator (IOO) Strategic Roadmap for Accelerated Adoption of Automated Vehicles (AVs) - Pooled Fund||3/22/2021 @ 3PM(ET)||2/19/21|
All questions concerning RFPs, including technical clarifications of the project, as well as formatting and submission of proposals, MUST be submitted using the RFP Request for Clarification Form. While RFPs are posted, communications concerning posted RFPs with any individuals outside of ODOT’s Research Section is prohibited. Failure to adhere to this could result in proposal disqualification. Clarifications will be posted as they become available, so check this website regularly for updates.
All proposals and budget forms must be submitted using the online system, Formstack. Submitters will complete general information in Formstack then attach an MS Word version of the proposal and an MS Excel budget form. Uploads are limited to 25 MB per proposal submission. If your upload size is larger, please contact the Research Section. After clicking “submit,” a confirmation email will be sent to the email address provided by the submitter. Please adhere to these instructions. Non-compliance with the formatting and submission guidelines is cause for the rejection of the submission. Cost estimates for posted projects are not available.
In order to be considered, each submission must be received by ODOT’s Research Section by the date and time listed in the above table. Absolutely no extensions will be granted to this deadline regardless of the circumstances. All items received after the stated due date will not be considered. An email confirmation will be sent to the submitter’s email address acknowledging that the submission has been received. It is the submitter's responsibility to ensure that the submission has been received by ODOT’s Research Section by the stated deadline. The confirmation email is the only acceptable proof that a submission has been made. In the event a submitter wants to challenge whether their submission was received by the deadline, the confirmation email will be the only evidence accepted. Failure on the submitter’s part to provide a copy of the confirmation email will result in a submission being considered late and therefore ineligible for consideration. It is advised that submitters allow adequate time to submit proposals to avoid technological complication with items such as firewalls.
ODOT’s and ORIL’s research programs a not grant programs. All research projects are treated as reimbursement contracts for services rendered. To review ODOT’s standard research contract, which is also utilized by ORIL, click here then click on “Project Forms” and scroll down to “Standard Research Agreements.” If your organization is unable to accept the terms of this contract, do not submit a proposal for consideration. Submission of a proposal is considered an acceptance of ODOT’s standard research contract. All projects are subject to the policies and procedures outlined in the RD&TT Manual of Procedures. To review the manual, please click here.
All posted projects, unless otherwise stated in the RFP, will be funded through ODOT’s Statewide Planning & Research Part B program at a ratio of 80% federal funds and 20% state funds. Unless otherwise stated on the RFP webpage, all projects are expected to begin during state fiscal year 2022 (July 1, 2021 – June 30, 2022). Specific start dates for these projects are not available.
ODOT’s and ORIL’s research programs are open to the entire transportation research community, including public and private universities and consultants. Prequalification of researchers does not occur, and both programs accept submissions from out-of-state organizations. Submissions from non-Ohio based entities must include an Ohio-based subcontractor/partner that has at least 20% of the total project cost or labor. ODOT is an equal opportunity employer and reserves the right to reject any and all proposals. All posted projects are subject to the availability of funding.
Specific Assurances with Respect to Federally-Assisted Projects
The Ohio Department of Transportation in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders including disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award.
Thank you for your interest and partnership in meeting the evolving needs of Ohio’s transportation system. ODOT is grateful to the community of researchers who apply their skills and talents towards improving transportation in Ohio, and thereby, contribute to the quality of life for all Ohioans. Your efforts make a real difference to our collective future.